Approval rules, multi-currency invoicing and an audit log your accountant will appreciate, without the ERP price tag.
Invoices sent by
Features
Invoices, reminders, payments and the numbers behind them — without a spreadsheet in sight.
Pick a client, add line items or pull in tracked hours, and send. Your logo, your colors, your payment terms.
Set a schedule once: a nudge 3 days before the due date, one on the day, then weekly. Every email is editable and stops the moment they pay.
Clients pay by card, digital wallet or ACH bank transfer from a Pay now button. Card payouts reach your account in 2 business days.
Retainers and subscriptions bill themselves on the 1st, the 15th or any schedule. Clients can save a card for automatic charges.
Snap a receipt, tag it to a client and mark it billable. It appears on the next invoice as a line item, at cost or with markup.
See what's paid, what's due and what's late, plus a 90-day forecast built from recurring invoices and open balances.
“I used to spend the last Friday of every month chasing invoices. Now I spend it doing literally anything else.”
Why it works
01 Reminders
Invoice sent, invoice viewed, a friendly reminder three days after the due date, then paid. Penny Post runs the whole sequence on your schedule and stops the second money arrives, so nobody gets nudged after paying.
02 Payments
Clients pay by card or bank transfer straight from the invoice, no login required. The invoice is stamped Paid, the payment is matched to it, and your books stay in sync without any copy-paste.
03 Reports
A cash-flow chart shows money in, money out and what's still outstanding, month by month. Filter by client to see who pays on time and who should pay a deposit next time.
How it works
Most people send their first invoice within five minutes of signing up.
Bring a CSV from your spreadsheet or old tool. Clients, rates and unbilled hours come across in one go.
Choose payment terms, currency, payment methods and when reminders go out. Set it once per client and forget it.
Clients get a clean invoice with a Pay now button. You get a notification and a reconciled ledger when the money clears.
Testimonials
Sample reviews written for this template. Replace them with your own.
“My biggest client always paid 40 days late. With automatic reminders it's down to 12, and I never sent an awkward email.”
“I bill six retainers on the 1st. Recurring invoices plus saved cards means they're paid before I've finished my coffee.”
“Tax season used to mean a shoebox of receipts. Now every expense is tagged to a client and exported in one CSV.”
“We're a four-person studio. Approval rules mean nothing over $10k goes out without a second pair of eyes.”
“Moving clients to bank transfer cut my card fees by about $1,900 last year. Same invoice, one extra button.”
“In January the forecast told me March would be thin. I asked for a deposit on the next project and slept fine.”
Pricing
Every plan includes unlimited invoices and automatic reminders. Payment processing is passed through at cost.
For your first few clients.
$0forever
Start freeFor full-time freelancers.
$15per month
Choose ProFor small teams of up to 10.
$35per month
Choose StudioPrices in USD, billed monthly. Card payments 2.9% + 30¢; ACH 0.8%, capped at $5. Cancel anytime.
FAQ
Can't find what you're looking for? Our support team replies within a few hours on weekdays.
Every invoice has a Pay now button. Clients pay by credit or debit card, digital wallet or ACH bank transfer without creating an account. Card payouts reach your bank in 2 business days, ACH in 4. You can also record checks and wires manually.
Penny Post charges no per-invoice fees. Card payments cost 2.9% + 30¢ and ACH transfers 0.8%, capped at $5 per payment — the processor's cost, passed through. Where local law allows, you can add card fees to the invoice as a surcharge.
Yes. Every reminder in the sequence has an editable subject and body with placeholders for client name, amount, due date and payment link. Turn reminders off per client if you prefer; they stop automatically once an invoice is paid or marked paid.
Import clients, products and past invoices from CSV in a few minutes — we provide templates and map the columns for you. Open invoices keep their original numbers and due dates, so your numbering and reports stay continuous.
Add multiple tax rates per line item, show tax IDs on invoices, and apply reverse-charge VAT for EU business clients. Tax totals appear in reports by period. We don't file returns, but the export your accountant needs is one click away.
Card details are handled by a PCI DSS Level 1 payment processor and never stored on our servers. Data is encrypted at rest and in transit, two-factor authentication is available on every plan, and you can export or delete all your data at any time.
Cancel anytime from billing settings; there's no contract or cancellation fee. You drop to the free Starter plan, keep read access to every invoice you've sent, and can export everything as CSV and PDF. Recurring invoices pause rather than disappear.