Clearbill

Awkward emails sent: 0

Invoicing for freelancers

Invoices that chase themselves (politely)

Create a branded invoice in under a minute, let clients pay by card or bank transfer, and let Clearbill send polite reminders until it's settled. Expenses and cash-flow reports live in the same place.

Send my first invoiceSee examples
Used by 18,000 freelancers and studios
spreadsheet → invoice1 sheet · 14 line items
Spreadsheet
Invoice
The same billing data before and after: a messy spreadsheet of hours and expenses, and a clean branded invoice ready to send.

Invoices sent by

How it works

From timesheet to paid in three steps

Most people send their first invoice within five minutes of signing up.

  1. 1

    Import clients and hours

    Bring a CSV from your spreadsheet or old tool. Clients, rates and unbilled hours come across in one go.

  2. 2

    Set terms and reminders

    Choose payment terms, currency, payment methods and when reminders go out. Set it once per client and forget it.

  3. 3

    Send it and get paid

    Clients get a clean invoice with a Pay now button. You get a notification and a reconciled ledger when the money clears.

Less chasing, more cash in the bank

freelancers and studios
18k
invoiced last year
$410M
average time to paid
9 days
average rating
4.9/5

Why it works

Built for people who'd rather not think about billing

Invoices, reminders, payments and the numbers behind them — without a spreadsheet in sight.

  • Reminders

    The follow-up emails you never have to write

    Invoice sent, invoice viewed, a friendly reminder three days after the due date, then paid. Clearbill runs the whole sequence on your schedule and stops the second money arrives, so nobody gets nudged after paying.

  • Payments

    A Pay now button on every invoice

    Clients pay by card or bank transfer straight from the invoice, no login required. The invoice is stamped Paid, the payment is matched to it, and your books stay in sync without any copy-paste.

  • Reports

    Know what's coming in before it lands

    A cash-flow chart shows money in, money out and what's still outstanding, month by month. Filter by client to see who pays on time and who should pay a deposit next time.

  • Invoices in a minute. Pick a client, add line items or pull in tracked hours, and send.
  • Reminders on autopilot. Set a schedule once: a nudge 3 days before the due date, one on the day, then weekly.
  • Card and bank payments. Clients pay by card, digital wallet or ACH bank transfer from a Pay now button.
  • Recurring invoices. Retainers and subscriptions bill themselves on the 1st, the 15th or any schedule.
  • Expenses and receipts. Snap a receipt, tag it to a client and mark it billable.
  • Cash-flow reports. See what's paid, what's due and what's late, plus a 90-day forecast built from recurring invoices and open balances.

Testimonials

Freelancers who stopped chasing

Sample reviews written for this template. Replace them with your own.

  • “My biggest client always paid 40 days late. With automatic reminders it's down to 12, and I never sent an awkward email.”
    Placeholder portrait of Aisha BelloAisha BelloIllustrator
  • “I bill six retainers on the 1st. Recurring invoices plus saved cards means they're paid before I've finished my coffee.”
    Placeholder portrait of Ben HartleyBen HartleyFractional CMO
  • “Tax season used to mean a shoebox of receipts. Now every expense is tagged to a client and exported in one CSV.”
    Placeholder portrait of Mei Lin ZhouMei Lin ZhouWedding Photographer
  • “We're a four-person studio. Approval rules mean nothing over $10k goes out without a second pair of eyes.”
    Placeholder portrait of Jonas BeckerJonas BeckerStudio Partner
  • “Moving clients to bank transfer cut my card fees by about $1,900 last year. Same invoice, one extra button.”
    Placeholder portrait of Carmen OrtizCarmen OrtizUX Consultant
  • “In January the forecast told me March would be thin. I asked for a deposit on the next project and slept fine.”
    Placeholder portrait of Tunde AdeyemiTunde AdeyemiVideo Producer

Pricing

Simple monthly pricing. No per-invoice fees.

Every plan includes unlimited invoices and automatic reminders. Payment processing is passed through at cost.

  • Starter

    For your first few clients.

    $0forever

    Start free
    • Up to 3 active clients
    • Card and ACH payments
    • Branded invoices
    • Manual expense tracking

  • Pro

    Most popular

    For full-time freelancers.

    $15per month

    Choose Pro
    • Unlimited clients
    • Recurring invoices
    • Receipt scanning
    • Cash-flow reports and forecast
    • Remove Clearbill branding

  • Studio

    For small teams of up to 10.

    $35per month

    Choose Studio
    • Everything in Pro
    • 5 team members included
    • Approval rules
    • Multi-currency invoicing
    • Accountant access

Prices in USD, billed monthly. Card payments 2.9% + 30¢; ACH 0.8%, capped at $5. Cancel anytime.

FAQ

Questions, answered

Can't find what you're looking for? Our support team replies within a few hours on weekdays.

How do clients pay me?
Every invoice has a Pay now button. Clients pay by credit or debit card, digital wallet or ACH bank transfer without creating an account. Card payouts reach your bank in 2 business days, ACH in 4. You can also record checks and wires manually.
What do payments cost?
Clearbill charges no per-invoice fees. Card payments cost 2.9% + 30¢ and ACH transfers 0.8%, capped at $5 per payment — the processor's cost, passed through. Where local law allows, you can add card fees to the invoice as a surcharge.
Can I customize the reminder emails?
Yes. Every reminder in the sequence has an editable subject and body with placeholders for client name, amount, due date and payment link. Turn reminders off per client if you prefer; they stop automatically once an invoice is paid or marked paid.
Can I move over from a spreadsheet or another tool?
Import clients, products and past invoices from CSV in a few minutes — we provide templates and map the columns for you. Open invoices keep their original numbers and due dates, so your numbering and reports stay continuous.
Does it handle sales tax and VAT?
Add multiple tax rates per line item, show tax IDs on invoices, and apply reverse-charge VAT for EU business clients. Tax totals appear in reports by period. We don't file returns, but the export your accountant needs is one click away.
Is my financial data secure?
Card details are handled by a PCI DSS Level 1 payment processor and never stored on our servers. Data is encrypted at rest and in transit, two-factor authentication is available on every plan, and you can export or delete all your data at any time.
What happens if I cancel?
Cancel anytime from billing settings; there's no contract or cancellation fee. You drop to the free Starter plan, keep read access to every invoice you've sent, and can export everything as CSV and PDF. Recurring invoices pause rather than disappear.

Your next invoice could be paid by Friday

Send your first invoice in five minutes, then let the reminders do the rest.

Send my first invoiceSee examples

Free for up to 3 clients · No card required

Live demo · Clearbill— View template →